Exhibition planning

Set-up times

Start: September 17, 2024 / 00.00
End: September 23, 2024 / 03.00 p.m. (constructive)
September 23, 2024 / 06.00 p.m. (decorative)

Dismantling Times

Start: September 27 / 04.00 p.m.
End: October 02 / 06.00 p.m.

Since the track exhibits have to be brought into position before InnoTrans begins, it is not possible for vehicles to access hall sides which have direct connections to the tracks from 20 to 30 September 2024. Your understanding that large and particularly heavy exhibits must be delivered/collected before/after this period is much appreciated.

NOTE:
Access limitations for halls with direct connections to the tracks (1.2b, 2.2b, 3.2a, 4.2a, hub27 / hall 27, Outdoor Display)

In order to ensure that trade fair preparations go smoothly, we recommend that you take advantage of the first setting-up days from Tuesday (17 September) up to and including Saturday (21 September) respectively at the latest Sunday (22 September) with the aid of a special exemption to the ban on driving heavy goods vehicles in Germany on Sundays.

Access, set-up and dismantling

Exhibitor passes entitle holders to access the exhibition halls and the outdoor display area from 08.00 a.m. – 07.00 p.m. on 24 – 26 September 2024 and from 08.00 a.m. to 05.00 p.m. on September 2024. In order to simplify admittance checks we would appreciate your wearing your exhibitor pass in such a way that it is clearly visible. Your exhibitor pass must be scanned by our staff on the doors whenever you enter or leave the exhibition grounds.

You can have your name printed on your badge at the counters in the entrance foyer, where you can also obtain free plastic sleeves, clips and lanyards.

You will receive your regular exhibitor passes according to your bindingly booked stand size, additional exhibitor passes can be purchased in the BECO Webshop. Additional passes can be purchased on site at the Exhibitor Service Center in the Großer Stern.

Further you are able to enter the complete public transport service of Berlin in the fare zones ABC with your exhibitor pass for free during InnoTrans from 24 - 27 September 2024.

Exhibitors and/or their suppliers and stand builders who wish to use the freight forwarding services offered by Messe Berlin (e.g. loading/unloading using forklift trucks) can book this at the BECO webshop.

Should you have any questions, please do not hesitate to contact our service provider directly:

Schenker Deutschland AG
-DB SCHENKERfairs-
Servicegebäude Süd/Einfahrt Tor 25
Jafféstrasse 2
14055 Berlin
GERMANY

T +49 30 301 2995 420
F +49 30 301 2995 429
fairs.berlin@dbschenker.com

During construction (17 – 23 September) and dismantling periods (27 September – 02 October) HGVs and vans requiring access to the grounds at Berlin ExpoCenter City must obtain fixed time slots for specific loading zones (loading zone reservation) in advance in order to load/unload goods.

The day has 24 hours – make the most of it. We enable you to enter the exhibition grounds and open the halls around the clock for your stand construction.

Bookings can be made from March 25, 2024 via our booking portal Visifair.

Event code for registration: RQFXn

A number of exclusive bus routes will be available during InnoTrans to make getting to and from the fair as easy as possible:

Shuttle M1 during setting-up & dismantling times
17 - 23 September & 27 September - 02 October 2024,
Parking Olympic Plaza <> P3 & P17
Shuttle M1
24 - 27 September 2024,
Parking Olympic Plaza <> all entrances
Airport Shuttle
23 - 27 September 2024,
M2N (InnoTrans entrances north) <> BER T1 + T2 (P5)
M2S (InnoTrans entrances south) <> BER T1 + T2 (P5)
City Shuttle/ City Transfer
24 - 27 September 2027,
InnoTrans all entrances > Subway station Zoologischer Garten, with stops at Adenauerplatz and Olivaer Platz
Fairground Shuttle
Various stops within the exhibition grounds

Traffic Guide

A detailed explanation of the traffic concept and the regulations for accessing the exhibition grounds can be found in our traffic guide.

Stand construction & Services

Walls adjacent to aisles used by visitors must be brightened up by the installation of showcases, niches, displays or similar items in order to document the open character as one of the event’s exhibition stands. The closed area of an aisle wall may not exceed 30% and must include graphic designs on the aisle side.

Stand rear walls with a construction height ≥ 2.50 m adjoining neighbouring stands must be kept neutral so that they do not have an adverse effect on the design of the neighbouring stand. The tenant must install a stable white partition wall without joints or advertising against the directly adjacent neighbouring stand.

Please note that approval must be obtained from the technical department in such cases:

T +49 30 3038 4023/ ...4024 / ... 4025/ ...4026/ ...4027/ ...4028
messetechnik@messe-berlin.de

We recommend that all exhibitors insure their exhibition goods for the duration of the trade fair; during delivery to and removal from site and during any interim or subsequent storage. Messe Berlin GmbH does not accept any liability whatsoever relating to individuals or objects vis-à-vis exhibitors, their vicarious agents or individuals working for them, or for visitors should an event causing damage occur on an exhibition stand. This applies in particular to damages and losses to goods which the exhibitor has brought with him (including stand fixtures).

Please visit the BECO webshop should you wish to order insurance cover.

In accordance with Sect. 15 Para. 2 German Design Act (DesignG); Sect. 6a Para. 2 German Utility Model Act (GebrMG) and Sect. 35 Para. 1 No. 2, Para. 3 German Trademark Act (MarkenG) international property right (IPR) protection is granted annually for designs, utility models and trademarks exhibited at the InnoTrans.

This IPR protection ensures that the IPR of any new product presented by an exhibitor during the trade fair are protected not only from the date on which it is registered with the German Patent and Trademark Office, but rather from the first day of presentation at the trade fair. The prerequisite for making use of this priority is, however, that the application for registration is submitted within a period of 6 months from the first day of presentation at the trade fair.

Note: This priority cannot be claimed for patents!

Certificate of exhibition

Messe Berlin can provide a certificate of exhibition, which can be downloaded here. The completed certificate of exhibition will be signed and stamped at the trade fair by its management.

Exhibition certificate (PDF, 15.2 kB)

Please note that Messe Berlin cannot provide any legal advice. We thus strongly recommend that you obtain specialist advice from a lawyer.

Commercial protection rights and licenses

Recommendations for exhibitors in case of disputes before and during the trade fair:

Commercial protection rights and licences (PDF, 821.9 kB)

Further information

Further information can be obtained from the following organizations among others:

German Patent and Trademark Office: www.dpma.de
Central Office for Commercial Legal Protection: www.ipr.zoll.de
Chamber of Patent Lawyers: www.patentanwalt.de
Berlin Chamber of Lawyers: www.rak-berlin.de
Product and Trademark Piracy Action Group: www.markenpiraterie-apm.de
Federal Ministry of Economics and Technology: www.patentserver.de

Independent of the general supervision provided, we recommend that you arrange security for your stand to ensure that it and your exhibits in the outdoor display area are protected as the hall supervision service does not accept liability for any claims. In this context, please note that valuable objects should be protected, particularly during the setting up and dismantling phases.

Stand security services can be ordered at the BECO webshop. In accordance with Item 2.5 “Surveillance” of our Technical Guidelines stand guards may only be provided by the security company contracted by Messe Berlin.

Our BECO webshop providing all services relating to the setting up and dismantling of your exhibition stand. Please contact our Webshop Support Team if you have any questions:

beco-support@messe-berlin.de

Checklist Deadlines (PDF, 44.2 kB)

Catering

Capital Catering, our subsidiary and one of Berlin’s largest catering companies, will be happy to help you with any questions relating to the provision of food and drink for your visitors and to provide a quotation:

T +49 30 3038 2993
cateringservice@capital-catering.de

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